Transition from a paper-based school to a school management system

We have a great system, everything is going well, so why switch to the school management system? So why think about moving? That’s a good point, but probably the wrong question. It’s true that your system works very well, but how much does it really cost you? Can you do things better and in some cases much, much better?


Resources: paper, files, storage;

Aside from the amount of manual maintenance required to keep data current and accurate, paper, printing, and copying costs also increase. Official statistics on school paper use are hard to come by, but anyone responsible for school budgets says the costs of paper, printing and photocopying are significant. If the school information system doesn’t make everything go away, it will certainly help reduce costs in this area alone and potentially fund the use of the school management system.


Is your data really safe?

Data? but we are on paper, we don’t store data. It is still data, whether in electronic or paper format, and it is your responsibility to keep it secure and up to date.


Where is everything stored and how is it kept up to date? Filing cabinets throughout the school? In Word and Excel files? all email accounts? you had an idea Student, staff, and parent information is everywhere, so keeping everything up to date is possible, but it’s time-consuming and error-prone.


School staff may also store sensitive medical and legal information on their computers that is often overlooked. This information is almost impossible to trace, so it’s also impossible to know if it’s safe. The school management system solves all of this at once.


Did you communicate effectively?

Sure, you use email and a few other tools to communicate with your school community, it works, but how long does it take to organize and build a mailing list every time you need to unsubscribe? The truth is, with a good school management software, you can quickly and easily send any number of in-app messages and notifications about grades, behavior reports, report cards, and more. to classes, parents, teachers or private contact lists.


Applications become a continuous online workflow instead of cumbersome archiving and administration. Participation can be received and saved with just a few clicks. With automatic scheduling, parent-teacher conferences become an easy process. Dashboards are automatically generated and can be emailed to you. The list of improvements, savings and increases in efficiency can be continued indefinitely.


So the question is, where do you invest the savings that you can realize by migrating to a school administration system? Definitely a good question!


Of course, if you decide to make the switch, there are many things to consider when purchasing a school management system, and a good service provider is essential. Luckily, we’ve also written a guide here to help you out.

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